In WeezCrew, the Teams module allows you to delegate the management of a volunteer group to an external lead (association president, club manager, organization coordinator). This approach streamlines registration and enables straightforward bulk scheduling for entire teams to dedicated operational posts.
Step 1: Create a Dedicated Association Registration Form
When recruiting through partner organizations, set up a form distinct from your general volunteer intake:
Streamline data entry: Retain only essential personal and administrative fields.
Hide availability and shift preferences: Because partner associations typically operate at an agreed station or sector (e.g., an aid station), there is no need to collect individual task preferences from group members.
Step 2: Create and Configure the Team
Navigate to Populations > Teams.
Click Create a Team.
Category: Choose or create a relevant category (e.g., Associations, Sports Clubs).
Linked Form: Attach the dedicated registration form created in Step 1.
Deadline and Quota:
Set the registration deadline for this group.
Enter the agreed volunteer quota (e.g., 10 volunteers per your partnership agreement).
Assign the Team Lead: Designate the manager for this team space (e.g., your primary contact at the association).
Save the configuration. The designated lead automatically receives an email notification with access credentials to their dedicated management portal.
Step 3: Member Onboarding by the Team Lead
From their dedicated portal, the team lead has multiple options to register their crew:
Dynamic Link Sharing: Copy and share the direct registration URL, which automatically includes the team parameter to link registrants upon submission.
Manual Entry: Enter member details individually directly inside the portal.
CSV File Import: Upload a spreadsheet roster for large groups.
Email Invitations: Input member email addresses to dispatch pre-linked registration forms directly to their inboxes.
Step 4: Bulk Assign Team Members to Shifts
All volunteers registered via this workflow are automatically tagged with their team name:
In the member, filter your list by team name.
Select all volunteers belonging to the organization.
Perform a bulk assignment to allocate the entire group to their designated shift (e.g., the 10 km Aid Station).