The auto-assignment workflow in WeezCrew allows volunteers to choose their own shifts during registration based on their availability. Once a volunteer selects an open time slot, the system automatically assigns them to that shift—streamlining schedule planning and empowering volunteers to build their own schedules.
Step 1: Access Form Shift Settings
Navigate to the Form module in WeezCrew.
Select the registration form you wish to configure.
Click on the Settings tab.
Select Shifts from the left-hand navigation menu.
Step 2: Configure Auto-Assignment Options
Under shift selection rules, choose Unlimited choices.
Enable the Show time slots option.
Toggle on Automatic assignment.
(Optional) Configure visibility for full shifts: toggle whether to display or hide shifts that are fully booked. For example, if a shift requires 2 volunteers, it will automatically disappear from the form once 2 members have selected it.
Click Save to apply your changes.
Step 3: How the Form Works for Volunteers
You can test the registration experience using the Preview option:
The volunteer fills out the form and selects their general availability.
Based on their selected availability, the form displays all available shift time slots.
When the volunteer selects a shift slot (e.g., Bar #1), overlapping time slots automatically become unselectable to prevent scheduling conflicts.
Once submitted, the volunteer is automatically assigned to their chosen shifts and time slots.