Automating invitation QR code distribution delivers access passes to participants the moment they confirm their attendance via an RSVP campaign or registration form. Combining WeezCrew message templates with automated trigger rules allows your guests to receive their unique credential in real time with zero manual intervention.
Step 1: Create the Invitation Email Template
For an email to be triggered by an automated workflow, it must be saved specifically as a message template rather than a standard one-off campaign:
Go to Communication > Campaigns.
Instead of creating a direct broadcast, click Create a Template.
Draft your email body and insert the dynamic variable
{user.qrcode}where the access graphic should appear.Finalize your design and layout, then click Create Template to save it (e.g., named Confirmation QR Code Template).
Step 2: Configure the Automation Rule
Once your template is ready, set up the trigger criteria that executes delivery:
Navigate to Options > Automations.
Click Create an Automation and enter a clear rule name (e.g., Auto-Send QR Code on RSVP Confirmation).
Set the Trigger Condition:
Select the trigger: When a member belongs to a view.
Pick your target dynamic view (e.g., your saved Confirmed Attendance view isolating respondents who accepted your RSVP).
Set the Automated Action:
Choose the action: Send a Campaign.
Select the email template created in Step 1 (Confirmation QR Code Template).
Confirm the rule to dispatch this template to members entering the view.
Activate the Rule: Click Create Automation to turn on the workflow.
How the Workflow Operates
As soon as a member confirms their attendance, their profile automatically satisfies the criteria and enters the Confirmed Attendance dynamic view. The automation engine detects this state change and immediately dispatches the confirmation email containing their personalized access QR code. The message is sent only once per profile.