RSVP email campaigns in WeezCrew allow you to collect responses from volunteers, guests, or staff members (attendance confirmations, agreement sign-offs, meal selections) directly from an email with a single click. Follow this step-by-step guide to configure and launch your campaign.
Step 1: Create and Configure the Custom Field
First, configure the question and response options that will store your participants' answers:
Access Custom Fields: In the top navigation bar, click Custom Fields.
Creation Mode: Click Create a Custom Field, then switch to Advanced Mode.
Define the Question: Enter your question in the Field Name field (e.g., "Will you attend the event?").
Select Field Type:
Checkbox: Best for binary responses like True/False or Yes/No.
Dropdown List: Recommended for multiple response options (e.g., "I will attend", "I cannot attend").
Enable the Key Setting: Check the mandatory option: Yes, this field can be updated via a link.
Save: Confirm to create the custom field.
Step 2: Configure the Email Campaign and Embed Variables
Once your question is configured, draft your email body and attach dynamic action links to your response buttons:
Access Campaigns: From your event dashboard, navigate to Communication > Campaigns.
Create Campaign: Click Create a Campaign and choose the Email format.
Compose Content: Enter or paste your pre-drafted invitation message.
Style Response Buttons: Add your call-to-action buttons or text links (e.g., "I will attend" and "I cannot attend"), then center them and enlarge the font for readability.
Enable Value Assignment: Below the text editor, check the box: Assign value to a custom field.
Generate and Link Dynamic Variables:
Select the custom field created in Step 1 from the dropdown menu.
Pick the corresponding response value (e.g., "I will attend").
Copy the automatically generated dynamic variable and embed it as the destination URL behind your corresponding action button.
Repeat this exact process for the alternative response button (e.g., "I cannot attend") and any additional options.
Step 3: Target Recipients and Launch
Select Audience: In the recipient selection step, target your audience using dynamic views, member categories, assigned roles, or specific lists.
Dispatch Campaign: Review your email preview, then trigger an immediate send or schedule delivery for a future date.
As soon as a recipient clicks a button in their email, their response is recorded instantly in the corresponding custom field on their WeezCrew member profile.